We take care to protect your personal data and/or special category personal data as Fleet Compressor under the Law on Protection of Personal Data. We show sensitivity regarding the storage of all personal data and/or special category personal data belonging to you, which are transmitted to our company through various means. In this context, we have taken all technical and administrative measures as Fleet Compressor in order to comply with the provisions of the Turkish Constitution, Law No. 6698 on Protection of Personal Data, and other legislation. We would also like to emphasize that we will protect your rights guaranteed by the laws. Therefore, you can safely share your personal data with our company and send your suggestions, complaints, and concerns to us.
The protection of personal data and compliance with laws is our fundamental principle. Our company has always been sensitive to the protection of personal data and/or special category personal data. All personal data and/or special category personal data obtained from you in all our work as Fleet Compressor has been kept confidential and has not been shared with third parties. Again, in accordance with Law No. 6698 on Protection of Personal Data, our internal regulations have been revised, and all technical and administrative measures have been taken. We, as Fleet Compressor, undertake to comply with all the responsibilities brought by the Laws in the ongoing process.
Your personal data and/or special category personal data are obtained with your consent or within the scope of compliance with the law. Your data is used for the following purposes:
- To ensure the security of the company,
- To provide you with complete service,
- To carry out our commercial activities,
- To solve your problems quickly,
- To increase our quality.
Some of your personal data and/or special category personal data obtained from you are de-personalized in accordance with the procedures prescribed by the Law and anonymized. The data used for statistical purposes are currently not covered by the regulations of the Law and our policy. As Fleet Compressor, we have the right to modify personal data to comply with the Law within the scope of compliance with our data policy, regulations, and directives.
3. BASIC PRINCIPLES REGARDING THE PROCESSING OF PERSONAL DATA AND/OR SENSITIVE PERSONAL DATA
Our basic principles regarding the processing of personal data and/or sensitive personal data are as follows. These principles will also apply to the data collected or processed by Filo Kompresör based on consent or in accordance with the Law.
-Legality: Filo Kompresör questions the source and legality of personal data and/or sensitive personal data collected from real and legal persons through various means. In this context, it is important for Filo Kompresör that the data is obtained in accordance with the law.
-Honesty: Filo Kompresör questions the source of personal data and/or sensitive personal data collected from real and legal persons through various means. In this context, it is important for Filo Kompresör that the data is obtained in accordance with the honesty rules.
-Limited, Proportionate and Connected to the Purpose for Which They Are Processed: Filo Kompresör uses the personal data and/or sensitive personal data obtained through various means in a manner that is appropriate to the purpose for which they are processed, limited to the purpose of processing, and to the extent necessary for the performance of the service.
-Accuracy of Personal Data and/or Sensitive Personal Data: Filo Kompresör attaches importance to the fact that personal data and/or sensitive personal data collected from real and legal persons through various means do not contain incorrect information and are accurate.
-Up-to-date: If there is a change in personal data and/or sensitive personal data obtained through various means, Filo Kompresör attaches importance to the notification of such changes to the company and updating the data accordingly.
-Processed for Specific and Legitimate Purposes: Filo Kompresör processes data with the consent of the data subject for the operation of its commercial activities and the provision of the service. It does not process or use personal data for purposes other than the operation of its commercial activities and the provision of the service, and does not allow third parties to use or process them.
-Kept for the Period Required by Law and/or the Purpose for Which They Were Processed: Filo Kompresör keeps the personal data and/or sensitive personal data obtained for the periods envisaged in the relevant laws. In this context, personal data originating from contracts are kept under the responsibility of Filo Kompresör for the statutory limitation periods and dispute resolution periods prescribed by the laws, and for the requirements of Commercial, Obligations, and Tax Law.
4. RIGHTS OF THE DATA SUBJECT REQUESTING INFORMATION PURSUANT TO ARTICLE 11 OF THE LAW ON PROTECTION OF PERSONAL DATA
The 11th article of the Law No. 6698 on the Protection of Personal Data regulates the rights of the data subject. The law considers the data subject as the related person and envisages the right to make some requests regarding the processing of their data. According to this article, the request rights of the related person are as follows:
a) To learn whether personal data is processed or not,
b) To request information if personal data has been processed,
c) To learn the purpose of processing personal data and whether they are used appropriately for this purpose,
d) To request the correction of personal data in case they are incomplete or incorrect,
e) To request the deletion or destruction of personal data within the framework of the conditions envisaged in Article 7 of the law titled “Deletion, Destruction or Anonymization of Personal Data,”
f) To request that the information that the incomplete or incorrect data has been corrected or the data has been deleted or destroyed upon the request of the data subject is notified to the third parties to whom the personal data is transferred,
g) To object to the emergence of a result against the person through the exclusive analysis of processed data by automatic systems,
h) To request the remedy of the damages in case of the unlawful processing of personal data.
The “6698 Personal Data Protection Law Information Request Form” prepared by Filo Compressor for the application process that enables you to exercise your rights has been uploaded to our website. Those whose personal data is being processed can use their aforementioned rights by following the application procedures and principles on our website.
5.DELETION, DESTRUCTION AND ANONYMIZATION OF PERSONAL DATA
Your personal data and/or sensitive personal data are deleted, destroyed, or anonymized when the statutory limitation and storage periods envisaged in the Law expire, judicial processes are completed, or other requirements are fulfilled in line with the purpose. These data are deleted and destroyed in accordance with the “Personal Data Storage, Transfer, Deletion, and Anonymization Policy.” The deletion, destruction, and anonymization processes are carried out upon the request of the data owner or by Filo Kompresör ex officio.
6.PRINCIPLE OF ECONOMY
The principle of economy, also known as the maximum savings principle, applies to personal data and/or sensitive personal data arriving from various channels and transferred to our Company’s system. Accordingly, data are processed into the system as necessary.
The data collected by Filo Kompresör are determined in accordance with the purpose and may vary. In this context, the data are collected in line with the purpose, and excess data that are not parallel with the purpose are not collected. Excessive data that are not necessary for the purpose are not recorded in the company’s system, but they may be used for statistical purposes.
7.PRIVACY AND SECURITY OF DATA
The principle of accuracy is essential within Filo Kompresör. Personal data and/or sensitive personal data obtained in various ways are processed and updated upon request. Necessary measures regarding this matter are also taken by Filo Kompresör.
The principle of data validity has been adopted by Filo Kompresör. Filo Kompresör is not required to investigate the accuracy of personal data and/or sensitive personal data declared by its customers or individuals or legal entities with whom it is in contact. Because this is the data owner’s responsibility. However, if it is determined that the data is incorrect or incomplete, necessary actions are taken by Filo Kompresör in line with the principle of data validity.
10. PURPOSES OF PROCESSING PERSONAL DATA AND/OR SPECIAL CATEGORIES OF PERSONAL DATA
The processing of personal data and/or special categories of personal data will be carried out in parallel with the purposes stated in the Fleet Compressor Privacy Notice.
11. PROCESSING OF PERSONAL DATA AND/OR SPECIAL CATEGORIES OF PERSONAL DATA
Fleet Compressor may process your personal data and/or special categories of personal data to carry out its commercial activities, provide the service and fulfill its legitimate purposes. Such data will never be used for illegal services and illegitimate reasons.
Special categories of personal data are processed with particular care. Our company complies with the “Protection and Processing Policy of Special Categories of Personal Data” in processing special categories of personal data. In addition, all necessary and sufficient measures determined by the Board are taken when processing special categories of personal data.
12. PROCESSING OF PERSONAL DATA AND/OR SPECIAL CATEGORIES OF PERSONAL DATA FOR ADVERTISING PURPOSES
Approval must be obtained from the recipient for electronic messages sent for advertising purposes. In this context, only those who have obtained prior approval can be sent electronic messages for advertising purposes. This issue is clearly regulated in the “Law on Regulation of Electronic Commerce” and the “Regulation on Commercial Communication and Commercial Electronic Messages”.
When Fleet Compressor sends electronic commercial messages for advertising purposes, it acts in accordance with the provisions of the above-mentioned Law. Again, it complies with the details of the approval obtained in accordance with the Law. The approval can be obtained through any electronic communication medium or in writing in the physical environment. The main element of the approval is the presence of a positive declaration of intention by the recipient of the commercial electronic message to accept the sending of commercial electronic messages, as well as the electronic communication address and name and surname.
The approval obtained from the recipient should cover all commercial electronic messages sent to electronic communication addresses in order to market, promote and introduce the company’s goods and services, promote its business, increase its recognition with content such as celebration, wishes and congratulations, etc.
13. DATA PROCESSING PERFORMED DUE TO COMPANY’S LEGAL OBLIGATION AND CLEARLY STATED IN THE LAW
Personal data may be processed without obtaining approval, but only for the purpose of fulfilling a legal obligation specified in the relevant law and/or the Law. The type and scope of the processed data must be necessary for the data processing activity that is legally permitted by the law. Compliance with the relevant law provisions is essential in all cases.
14. COLLECTION AND PROCESSING OF PERSONAL DATA IN THE CONTEXT OF CONTRACTUAL RELATIONSHIPS
The collection and processing of personal data within the context of contractual relationships may be carried out for the purposes specified in the contract and to fulfill the obligations arising from the contract. Personal data can only be processed to the extent required for the execution of the contract.
15. SHARING PERSONAL DATA WITH BUSINESS SOLUTION PARTNERS AND COMMERCIAL PARTNERS
Filo Kompresor has made it a principle to act in accordance with the relevant legislation when sharing personal data with business solution partners and commercial partners. Filo Kompresor shares only the personal data necessary for the performance of the service, the execution of the work, and the sustainability of commercial activity with its business solution partners and commercial partners in accordance with its commitment to data confidentiality. In addition, its business solution partners and commercial partners are required to take the necessary administrative and technical measures to ensure data security when sharing the data.
16. PERSONAL DATA AND/OR SPECIAL CATEGORY PERSONAL DATA PROCESSED VIA AUTOMATED SYSTEMS
Data obtained through automated systems without the explicit consent of individuals cannot be used against them. Filo Kompresor can only make decisions about individuals with whom it will transact using data in its own system. With all of these considerations, Filo Kompresor acts in accordance with all relevant legislation regarding personal data and/or special category personal data processed via automated systems.
17. PERSONAL DATA AND/OR SPECIAL CATEGORY PERSONAL DATA BELONGING TO FILKO COMPRESSOR EMPLOYEES
Processing Carried Out within the Framework of Legal Obligations:
Personal data belonging to employees can be processed by Filo Kompresor without obtaining separate consent for processing, where there is a clear provision in the relevant law concerning the processing of the data or for the purpose of fulfilling an obligation prescribed by law. The processing of such data is limited to fulfilling obligations arising from the law.
Processing of Personal Data under Employment Contracts and Relationships:
Personal data of employees can be processed within the scope of proportionality as necessary for the establishment of the employment relationship with the company, without obtaining the employees’ consent. Filo Kompresor undertakes to protect the data of its employees, their confidentiality, and to take all necessary precautions in this regard under all circumstances.
Processing of Special Category Personal Data Belonging to Employees:
Under the Personal Data Protection Law No. 6698, the processing of special category personal data requires the consent of the data subject and the taking of necessary measures specified by the Personal Data Protection Board. Filo Kompresor obtains the consent of the relevant person and takes the necessary measures determined by the Board in accordance with the law and its principles when processing special category personal data. However, special category personal data can be processed without the consent of the person concerned in limited and proportionate situations stipulated in the law.
Personal Data Processed via Automated Systems:
Personal data of employees can be processed in automatic systems. The data in question is used for performance evaluations, keeping statistical data, promotions, and scoring in the company. Employees have the right to object to adverse results concerning themselves. The objection must be made in compliance with the company’s internal rules and procedures. The objection is subject to evaluation within the company.
Processing of Personal Data for the Benefit of Employees:
Personal data belonging to employees may be processed by Filo Compressor without consent for transactions related to the employee’s benefit. Again, Filo Compressor may process personal data of employees in disputes related to business relationships.
Internal Telecommunications, Internet, and Communication in the Company:
Filo Compressor may allocate computers, phones, cars, applications, software, and e-mails to its employees within the company in order to facilitate the performance of their work. Filo Compressor can control and supervise personal data on the allocated devices.
The employee cannot use the allocated devices for personal purposes. They are obligated to use them only for work purposes. Also, the employee agrees, declares, and undertakes that the allocated devices will not contain any data or information outside of the work and its necessity from the beginning of the working relationship with Filo Compressor.
18. TRANSFER OF PERSONAL DATA TO DOMESTIC AND INTERNATIONAL DESTINATIONS
Filo Kompresör may share personal data with its business partners, commercial partners, and controlling shareholders for the purpose of performing the service and carrying out commercial activities. Filo Kompresör may also transfer personal data to its suppliers, limited and proportionate to the necessary services required to carry out commercial activities.
In this context, Filo Kompresör is authorized to transfer personal data to domestic and international destinations in accordance with the conditions stipulated in the Law and within the framework of the principles determined by the Board, with the consent of the relevant person.
19. RIGHTS OF THE DATA SUBJECT REQUESTING INFORMATION
The Law No. 6698 on Protection of Personal Data has set out the rights of the data subject in Article 11. Filo Kompresör acknowledges that, in accordance with the Law, the consent of the relevant person must be obtained before processing the data, and that the data subject has the right to request information, update, delete, destroy and anonymize his/her data after the data is processed.
Data subjects can access the “Information Request Form in Accordance with Law No. 6698” from Filo Kompresör’s website and request information about their personal data, including:
a) Whether personal data is being processed or not,
b) Requesting information if personal data has been processed,
c) Knowing the purpose of the processing of personal data and whether they are being used in accordance with that purpose,
d) Knowing third parties to whom personal data is transferred domestically or abroad,
e) Requesting the deletion or destruction or anonymization of personal data in accordance with the conditions set out in Article 7 of the law titled “Deletion, Destruction, and Anonymization of Personal Data,”
f) Requesting that third parties to whom the personal data has been transferred be notified that the incomplete or inaccurate data has been corrected or the data has been deleted or destroyed at the request of the data subject,
g) Objecting to the emergence of a result against the data subject as a result of analyzing the processed data solely through automated systems,
h) Having the right to demand compensation for damages in case of a breach of personal data processing.
Applications regarding the aforementioned requests are made by filling out the application form obtained from the Company’s website or from the company. The application form must be signed with a wet signature (together with a photocopy of the identity document) and sent by notary, registered mail with return receipt, to our company address or to the registered KEP address of Filo Kompresör or to the email address firstname.lastname@example.org. Applications must be related to the individual requesting the information. Information requests regarding another person’s personal data cannot be made. Additionally, information requests made on behalf of another person will not be answered by the Company. If an application is made for someone else’s personal data and Filo Kompresör detects it, all rights to legal action and requests will be reserved. The requests of the relevant individual will be answered within thirty days from the date they reach Filo Kompresör. If deemed necessary, Filo Kompresör may request additional information and documents from the applicant. The individual has no right regarding personal data that has been anonymized within the company.
All personal data and/or special category personal data of individuals who have contacted Filo Kompresör through various channels are confidential. No one can use, reproduce, transfer, or copy personal data and/or special category personal data without a valid reason under the contract, business purpose, or in compliance with the law.
21. AUDIT AND PROCESS SECURITY
Technical and administrative measures are taken to prevent unauthorized access to personal data and/or special category personal data collected through various channels, to prevent harm to the rights of data subjects, and to protect the data. In addition, data protection is requested from companies with whom we share personal data and/or special category personal data within the framework of Compliance with the Law. Our software programs are updated, continuously renewed, and improved. All necessary technological requirements are fulfilled to provide high-level protection and compliance with standards. In parallel with all these, Filo Kompresör conducts all internal and external audits necessary for the protection of personal data and/or special category personal data.
22. REPORTING OF PERSONAL DATA BREACHES
In case of any personal data breach, Filo Kompresör takes immediate action to remedy the situation upon notification of the breach. All necessary measures are taken to minimize the damage to the data subject. In this context, Filo Kompresör compensates the damage by minimizing it.
If personal data and/or special category personal data are accessed by unauthorized third parties, the Company directly informs the Personal Data Protection Board about the matter. You can apply for reporting breaches in accordance with the procedures specified on our company’s website. Additionally, click on the “Information Request Form in accordance with Law No. 6698” for requesting information about the data.